# June 20, 2018 Meeting Agenda

**URL:** <https://discourse.codeforamerica.org/t/june-20-2018-meeting-agenda/262>\
**Category:** National Advisory Council (NAC)\
**Tags:** agenda\
**Created:** [August 27, 2018, 7:21pm UTC](https://discourse.codeforamerica.org/t/june-20-2018-meeting-agenda/262 "2018-08-27T19:21:43Z")\
**Posts on this page:** 2\
**Page:** 1

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**Author:** ![jillzey](https://sea2.discourse-cdn.com/flex020/user_avatar/discourse.codeforamerica.org/jillzey/32/659_2.png) [@jillzey](https://discourse.codeforamerica.org/u/jillzey)\
**Post date:** [August 27, 2018, 7:21pm UTC](https://discourse.codeforamerica.org/t/june-20-2018-meeting-agenda/262/1 "2018-08-27T19:21:44Z")

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Attendees: Jill Bjers, Dawn McDougall, Chris Alfano, Jason Hibbets, Emma Burnett, Neil Planchon, Nina Kin, Janet Michaelis, Laura Biediger, Christopher Whitaker, Hashim Mteuzi, Veronica Young,

# Pre-Meeting Updates

## Upcoming Calendar

- NDOCH (August 11)
- Congress (90% sure it’s October 19th - 21st): Charlotte

## Upcoming Workshops

- June 18: NDOCH Virtual Workshop
- July 9: Brigades Present Housing Projects

## Brigade onboarding / offboarding

Onboarding- Hack Michiana, Code for Sonoma County (awaiting signature of MOU), Code for Fort Collins, Code for Homestead  
Offboarding- Hack for LA has a new fiscal sponsor, figuring out transferring of funds

## Wins/Props (please include links and/or storytelling)

- Data Ohio meeting this am - all Ohio Brigades tuned in. Supporting Open Data legislation

# Attendee Updates (pre-meeting)

Neil

- Code for CA/CA Civic Building momentum
- CA Water Data Challenge - June 26: Lots of Gov agencies, Hack for LA, OpenOakland, Code for Sacramento
- Encouraging subscription to Discourse
- Slow/No responses to Slack requests for engagement and sharing of celebrations, challenges and Agenda  
Janet  
Dawn
- Brigade Congress content advisory committee
- Keeping up with brigade captains  
Laura  
Jason
- Participated in the workshop for NDoCH planning earlier this week
- Good movement on the IDEA BAT, with great discussion ← great use of DIscourse
- Been trying to keep up with Discourse and chime in on a regular basis
- I’m on vacation from June 25 - July 10  
Emma  
Chris
- Discourse!
  - Valuable materials accumulating, conversations happening
  - How to get NAC members using as their megaphone?

- Progress with OPS proto-BAT
  - Zeroed in on courtbot as an ideal pilot project to support
  - Helped courtbot community start to organize via discourse  
Nina: Not much!

- Promoting Discourse.
- IDEA BAT still needs to submit their proposal.
- Interested in prep for Brigade Congress + further building out some of the great ideas we’ve already had.  
Jill:
- Not much to update. I’ve been working on developing the recognition letter to go out with the stickers. Also, thinking about how to improve the recognitions for next year.
- I’d also like to do hex stickers for all the brigades and have started working on designing them.

## CFA Updates

ST

- Hiring update:
- Applications are coming in.
- Nina and Emma agreed to be in interview process
- Still looking for talented candidates - please keep getting the word out. The JD is here.  
Christopher
- Steering Committees in general
- National Day of Civic Hacking
  - Version 1 of website live: [nationaldayofcivichacking.org](http://nationaldayofcivichacking.org)
  - Version two will build out the site to give NDoCH it’s own branding / looks sharper - more like what [opendataday.org](http://opendataday.org) has
    - Version two will also focus more on general audience - right now just getting event signups

  - Signups now live
  - Goal is to get 80% of Brigade Participation with 50% of government partners taking part
  - Meeting with ELGL to try and get more government staff involvement
  - Staff Travel
    - Staff will be travelling to St. Louis; Dayton; Charlotte; Orlando, San Jose (Currently working on, not final)
    - Will be a mix of the Network Team and other CfA staff

- Brigade Congress
  - Fully funded! No sponsorship needed!
  - Dates will Oct 19th - 21st
  - Still verifying the date with the venue. Back up date given is the next weekend.
  - Half day Friday, Sunday
  - Will announce dates when we have the venue locked down
  - Veronica leading training day
  - Steering Committee Recruited! (Thanks Dawn!)
  - Steering committee will outreach to Brigade to get insight on content, training needs  
Hashim

- Community Fellowship convening June 27th - 29th
- Public Interest Tech Job Board
  - Volunteer needed to participate in user research
  - Public Interest Tech video from Summit. [Video](https://www.youtube.com/watch?v=cGSZAopXMUQ&list=PL65XgbSILalU3CPOpBOzBiX-31rzk8oox&index=28&t=0s)

## Questions for NAC (ideally answer by each NAC member)

What was the most valuable part of Summit for you?

- Jill: Seeing everyone and developing face to face relationships and conversations.
- Nina: In person conversations with gov and brigade people.
- Jason: Being together, helping my Brigade buddy, Keynotes – having brigades and the NAC highlighted on the main stage; training was great too

What was the least valuable part of Summit for you?

- Nina: Early mornings following late nights? Hah! Seriously though - poor understanding of which Summit sessions would be best for Brigade members, vs Government employees, vs Vendors.
- Jason: West coast trips are hard

What would you like to see changed?

- Nina: I’ve heard from some people that they missed having a quiet room (they thought that’s what the Brigade Lounge was going to be). I see a benefit from having two room/lounge/areas - one that promotes interaction and one that is a quiet retreat.

## Raise Your Hand NAC (these are items that should be shared tasks)

Listening Tour with Brigade Day Attendees - the idea is to personally reach out to Brigade Day Attendees to get feedback and suggestions. Some will have filled out survey but a personal connection is always amazing.

# Agenda

## Health Check-in (10 min)

- Neil- feeling energized!, Nina- taking it easy, Janet- fine, just fine , Laura- good, Emma- recharging, Chris- doing great, Jason-fabulous, Dawn- really tired, Jill- overall good

What was successful this month?

- Summit!!
- 37 survey responses
- Discourse is being used!

Do you need anything to increase your “health”?

- Need help forming steering committees, how will they be structured, expectations for committees

## Election Review - Jill (5 minutes)

- Form a small committee 4-5 people to discuss how we get clear feedback and recommend changes to the election process.
- Hands Raised: Jill, Nina
- Recruitment of: Mohith,
- Formulate ideas about what we should revisit about election process, what NAC should present to CfA and NAC (committee of no more than 10 people, mostly non-NAC folks)
- Need more than 1 week notice
- Who’s raising hand for review of election process: reach out to Mohith (OpenSTL), Jill,
- Workshop ahead of Congress? And announce process at Congress

## After Action Review - Jill (25 minutes)

Brigade Day

- Survey Response Review- 37 responses
  - Overall feedback: Brigade Day was impactful
  - Too many Different channels, information in too many places
  - Communicating to Brigade members what to expect at Summit
  - Laura- big fan of newsletters as way of communication (once a month, with information about action required, open for all Brigade members)

- Do we want to reach out to those registered
  - Does NAC want to reach out to folks who registered for Brigade Day at Summit?- Yes, Jill creating list

- Delivery
  - What did we do well
    - Laurenellen!! +3
    - First workshop got great feedback, second one seemed to get less positive feedback
    - Recognition was great, stickers were great conversation starters, maybe improve on execution
    - Grouping of the regions
    - NAC social- good venue, games, rogue swag
      - Next year: Civic Trivia!

    - Sticker table
    - Civic trivia!!!

  - What can we improve on
    - Better execution of recognition
    - What do we want people to broadcast conversation starters?
    - More regional connections

- Brigade at Summit
  - What was delivered well?
    - It was great to have a space. However, it was rarely occupied by Brigade members and those non-brigade members in there weren’t interested in interacting about Brigades.
    - Stickers were great and drew some people in.
    - Wall/Hall of Brigades
      - Include recognition in there.

    - More stuff ilke Code for Asheville and Disaster Relief

  - What can we deliver better next year?
  - Brigade Track would be amazing
  - Brigade Lounge- expand??, need more signage, maybe a hall of Brigades?, social media handles
  - Lightning talks turned into presentations
  - Tech/project (tech fair?) highlights like we did two years ago, but in the lounge instead
  - Have a giant sign that says brigade lounge and a smaller sign on a tripod that explains what it is

## MOU Update - Christopher (10 minutes)

- In speaking with both Brigades and CfA staff we’ve found no show-stoppers to the current MOU. Which is good!
- Next steps will be laying out a calendar / workshop meetings to talk possible improvements and adding supplementary material
- Timeline:
  - Congress
  - Early Nov Draft
  - Late Nov Review
  - December - Signing Month

- ACTION for Brigade congress: explain MOU process and how big a brigade needs to be

## NDoCH Update - Christopher (10 minutes)

- Steering Committee
- The idea is that the event will be more of an advisory but will have more network buy-in. Steering committee and NAC are complimentary.
- More staff support than in the past (marketing team is interested in helping), CfA staff traveling to NDoCH events
- Responsibilities: website makes sense, outreach and marketing makes sense and working for community, looking for stories for national press.
- Questions about NDoCH?
  - Meeting cadence: TBD, private channel in slack, less meetings more slack conversations.
  - Timing:
  - Jason: Yes, please September, mostly because 1) more planning time, 2) students are back 3) let’s be consistent year over year 4) about a month before Brigade Congress

## Brigade Congress - Christopher/Jill (15 minutes)

- Ideal dates for October 19-21
- Backup date is October 26-28
- Suggested goals:
  - Strengthen [something about CfA relationship with brigades- like operational/ administrative?]
    - MOU discussion
    - Communication

  - Strengthen the network (connections with / between brigades)
    - Networking
    - Sharing ideas

  - Strengthen the individual brigades (leadership, etc.)
    - Leadership
    - Practices to use in brigades
    - [something about relationships with government partners?]

- Steering Committee; how large?
  - What time of training people want
  - What type of content people want
  - Basic feedback on how the event is shaping up.
  - Touchpoint between network and curated feedback.

- How can ensure diversity of participation and an inclusive environment?
- What Summit activities should we bring over?
  - Sticker exchange
  - Rogue Swag (Charlotte team is already thinking about that)
  - Civic trivia

- Questions about Brigade Congress?
- NAC (Jill): When do we want to have the NAC meeting around Congress? Friday?
  - Jason: Yes for Friday (I will not be able to attend on 10/21 due to a work obligation)

## Zoom Update - Christopher (5 minutes)

- List of questions to ask Brigades
  - When is it best to have National Day?
  - When is it best to have Brigade Congress?

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**Author:** ![Mari](https://sea2.discourse-cdn.com/flex020/user_avatar/discourse.codeforamerica.org/mari/32/992_2.png) [@Mari](https://discourse.codeforamerica.org/u/Mari)\
**Post date:** [July 1, 2023, 7:08am UTC](https://discourse.codeforamerica.org/t/june-20-2018-meeting-agenda/262/2 "2023-07-01T07:08:11Z")

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